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Dakota County Board, Dec. 16, 2008

Summary of Proceedings

Dakota County Board of Commissioners

December 16, 2008

The Dakota County Board of Commissioners met at 9:07 a.m. on Tuesday, December 16, 2008, in the Boardroom, Administration Center, Hastings, Minnesota. All County Board members were present. The minutes of the County Board meeting, held November 25, 2008, were approved as presented and entered in Commissioners' Record MM.


The following revisions were made to the agenda: 1) Added to the consent agenda Item 9.2 - Authorization To Execute Contract Agreement With Resource, Inc., Doing Business As Employment Action Center, For Minnesota Family Investment Program Employment Services; 2) Moved the following items to the regular agenda for discussion: a) Item 11.5 - Establishment Of 2009 Elected Officials' And County Administrator Compensation, b) Item 12.2 - Authorization To Execute Amendment To Extend Contract Extension With DARTS To Implement Aging Initiative, and 3) Item 13.7 - Authorization To Execute Individual Joint Powers Agreements With Townships Within Dakota County For County Maintenance Of Township Intersection Street Signs; 3) Added to the regular agenda Item 16.6 - Recognition Of Commissioner Michael E. Turner.

The Dakota County Operations Management & Budget Administration Legislative Analyst presented the Recognition Of County Employees For Giving Campaign. She indicated that the campaign was successful and recognized individuals that volunteered from departments to assist with the campaign.


Authorized transferring funds from the 2008 budget of the Dakota County Attorney to the 2008 budget of the Dakota County Sheriff, to fund instructional services for the Youth Accountability Program for first-time property offenders.



Authorized execution of a contract with Computer Integrated Technologies, Inc. to purchase software programming services for the Service Management Authorization and Rate Tracking System (SMARTS).

Employment And Economic Assistance:

Authorized execution of a grant agreement with the Minnesota Department of Human Services (DHS) to implement the A Mentor in Employment or AMIE (French for friend) program in the amount of the grant awarded.

Authorized execution of a contract with Jewish Vocational Services, a division of Jewish Family and Children's Service of Minneapolis, to implement the AMIE program serving at least 30 Minnesota Family Investment Program (MFIP) participants.

Ratified the grant application submitted to the Otto Bremer Foundation/The Bremer Emergency Fund to assist Dakota County residents needing financial help with basic needs such as food, shelter, utilities, health care and transportation.

Authorized execution of an amendment to the contract with RESOURCE, Inc, doing business as Employment Action Center, for MFIP employment services to extend the contract and to increase the contract amount.

Public Health:

Authorized execution of a contract with Medica to provide care coordination services for Dakota County residents who are Minnesota Senior Care Plus members of Medica.

Social Services:

Authorized execution of contracts with the following providers for mental health and community support services to Dakota County residents: Associated Clinic of Psychology; Boston Health Care Systems, Inc.; Eagan Counseling Clinic, Inc.; Guild Incorporated; Mental Health Resources, Inc.; People, Inc.; Regions Hospital and Tasks Unlimited.



Authorized amending the contract with LifeCycle Technologies for professional services for the Criminal Justice Information Integration Network.

Operations Management:

Authorized execution of a three-year contract with RTW, Inc., for workers' compensations claims management services.



Authorized execution of a Joint Powers Agreement with the Dakota County Soil and Water Conservation District (SWCD) and appointed County agricultural inspectors Brian Watson and Todd Matzke and authorized delegated individuals to execute joint powers agreements with SWCD for services to a County department on a fee-for-service basis for County projects.

Environmental Management:

Ratified the following Solid Waste Management Coordinating Board's special projects included in the 2009 budget: 1) Very Small Quantity Generator (VSQG) database management, 2) Community POWER, and 3) Hazardous Waste Operations and Emergency Response (HAZWOPER).

Authorized execution of the following Host Fee Agreements: 1) Frattalone for demolition debris disposed in the Frattalone Dawnway Demolition Landfill; and 2) SKB for waste disposed of in the SKB Rosemount Landfills and the SKB Rich Valley Facility.

Authorized execution of a contract with Gopher Resource Corporation to provide for hazardous waste and recyclables collection services at the Recycling Zone under the specified contract terms and conditions.

Farmland And Natural Areas Program:

Authorized expenditure of Farmland and Natural Area Program (FNAP) funds to acquire the following easements and amended the FNAP budget: 1) 5.2-acre natural area easement on the Tecla R. Karpen property in the City of Hastings; 2) conservation easements currently owned by: Greg and Dan Stoffel, Dan Lee, Bev Wirtzfeld, Ray and Mary Taylor, Wayne/Candace Hallcock, Cliff and Mary Frandrup, McNamara and Hoffman and Bonnie Wilmar; and 3) 107+-acre natural area easement on the Carrie Jennings property in Eureka Township.

Approved the Minnesota Department of Natural Resources (DNR) acquisition of the 18-acre Maher II property to expand the Hastings Sand Coulee Scientific and Natural Area in Marshan Township. Authorized execution of a State Income Contract with the DNR to expend FNAP funds for state acquisition of this property and amended the FNAP budget.

Extended the 2008 FNAP final application deadline to February 15, 2009, for new FNAP farmland projects, and extended the deadline for natural area projects to March 15, 2009.

Approved state acquisition of the 309-acre Raymond Freitag Estate property in Hastings as a state Aquatic Management Area and Wildlife Management Area.

Office of Geographic Information System (GIS):

Authorized execution of the MetroGIS Regional Parcel Data Sharing And Distribution Agreement with Metropolitan Council.

Office of Planning And Analysis (OPA):

Conducted a public hearing for the purpose of receiving comments to Approve Submission Of County Comprehensive Plan To Metropolitan Council. Dakota County OPA Planning Supervisor introduced the public hearing and provided an overview of comments received to date. Interested persons desiring to be heard were afforded the opportunity to address the County Board. No one appeared. Directed staff to submit the Comprehensive Plan to the Metropolitan Council along with comments that have been received during the 6-month mandatory review period and the County's response to those comments.

Conducted a public hearing for the purpose of receiving comments on Adoption Of Official Mapping Ordinance. Dakota County OPA Planning Supervisor introduced the public hearing and answered questions from the board regarding comments received from cities and townships. Interested persons desiring to be heard were afforded the opportunity to address the County Board. The following appeared: Mike Groves, Farmington; Jeff Otto, Lakeville; and Richard Moore, Northfield. Adopted the official mapping ordinance.

Authorized execution of an amendment to extend the contract with Dakota Area Resources and Transportation for Seniors (DARTS) for implementation of the County's Aging Initiative.


Authorized execution of a Purchase Agreement with Roger and Judith Urban to acquire 1.1 + acres located within Lebanon Hills Regional Park and to submit an Acquisition Opportunity Fund grant request to the Metropolitan Council for this acquisition. Amended the 2008 Countywide and Parks and Open Space CIP budgets.

Authorized execution of a Joint Powers Agreement with the Vermillion River Watershed Joint Powers Board to receive funds for the Vermillion River Corridor Plan.

Authorized execution of a contract with Toltz, King, Duvall, Anderson, and Associates, Inc. for design and engineering of the central segment of the Mississippi River Regional Trail.


Authorized execution of the following: 1) Joint Powers Agreement with the Department Of Public Safety to obtain direct access to the crash record data system, 2) Contract with CH2MHill to perform professional services for County Project (CP) 97-84, Rosemount/Empire/Umore Area Transportation System Study and amended the Transportation Capital Improvement Program budget, 3) Agreement with the City of Rosemount for CP 97-84, and 4) Joint Powers Agreements with townships within Dakota County that enter into the agreement for the County to provide maintenance of township intersection street name signs.

Water Resources Office:

Authorized execution of Joint Powers Agreements with the cities of Apple Valley, Burnsville, Eagan, Farmington, Hastings, Lakeville, Mendota Heights, and Rosemount for funding of and participation in the Dakota County Wetland Health Evaluation Program.

Ratified the execution of the grant from the Minnesota Board of Water and Soil Resources for fiscal year 2009 to assist Dakota County in implementing its local water management, shoreland, wetland, feedlot and subsurface sewage treatment system programs.

Authorized execution of a contract with Ayres Associates to complete the Byllesby Dam Probable Maximum Flood model and amended the 2008 Parks and Open Space Capital Improvement Program budget.

Authorized execution of an amendment to the contract with Belair Excavating to increase the contract maximum and amended the 2008 Water Resources Department budget.



Authorized execution of Intergovernmental Agreements to deploy law enforcement resources and other resources to another state in the event of an emergency declared by the governor of such state, when the suddenness of the emergency makes it impractical for the Board to authorize such Intergovernmental Agreements. The Dakota County Sheriff and Dakota County Administrator is each authorized to designate one other Dakota County employee to exercise the authority. All Intergovernmental Agreements executed must be presented to the Board as an informational item at its next regularly scheduled meeting.

Authorized execution of a contract with Carver County for the purpose of housing inmates at the Carver County Jail.



Accepted the following gifts to the Dakota County Library and expressed its appreciation for these generous gifts: 1) donation of $1052.62 from the Friends of the Inver Glen Library, 2) donation of $2000 from Target, 3) donation of $919.42 from the Friends of the Wescott Library, and 4) donation of $3000 from the Dakota County Library Foundation.

Property Taxation And Records:

Approved the changes in tax status as recommended by the County Assessor.

Approved the following applications for licenses to sell intoxicating liquor and authorized the County Treasurer-Auditor to issue the licenses upon payment of the fees: Nininger Township-Emerald Greens Golf, LLC, On Sale and Sunday Sale; Castle Rock Township-Castle Rock Bar & Grill, Inc., On & Off Sale and Sunday Sale; Marshan Township-Hidden Greens, Inc., On Sale and Sunday Sale; and Little Log House Properties, Inc., On Sale and Sunday Sale; Randolph Township-Cannon Golf Club, Inc., On Sale and Sunday Sale; and Douglas Township-Gopher Hills, Inc., On Sale and Sunday Sale.

Adopted the five-year installment repurchase plan applied to all non-homestead, tax-forfeited property in Dakota County for one year from the date of this resolution.

Approved the following plats, having been approved by the respective City Councils, and submitted them to the Property Records Department for recording: Bakkington Stone Pine Ridge Second Addition, Sciota Township.


County Administration:

Contingent on the adoption of the recommended budget for 2009, authorized execution the following contracts: 1) Two-year contract and work plan with Capitol Hill Consultants, Inc. for consulting services; and 2) One-year contract with Lockridge Grindal Nauen (Federal Relations Group) for intergovernmental relations services related to securing Congressional action and executive branch decisions in the interests of Dakota County citizens.

Authorized execution of a contract with Regina Medical Center for morgue facilities and medical examiner support services for Dakota, Carver, Chisago, Fillmore, Freeborn, Goodhue, Houston, and Scott Counties, subject to receipt of resolution approving the contract from each county.

Scheduled a County Board Workshop for January 20, 2009, at 10:00 a.m., or following the County Board and Dakota County Regional Railroad Authority meetings, at Schaar's Bluff Gathering Center, Hastings, to discuss implementing 2010 strategies.

Held a closed executive session to discuss the performance of a Dakota County employee.

County Board:

Based upon a review of the County Administrator's performance with respect to the Balanced Scorecard elements and Core Competencies, his 2008 performance is rated at the level of Achiever.

Commended and thanked Michael E. Turner for his outstanding dedication, exemplary service and long-standing commitment to Dakota County government and the citizens of Dakota County. Commissioner Turner served as a Dakota County Commissioner for twenty years and his term of office ended January 2009. Commissioner Turner remarked on his experiences as a County Commissioner and thanked his colleagues. County Administrator Brandt Richardson remarked on Commissioner Turner's service as a County Commissioner and reflected on major changes that have taken place in Dakota County during his twenty year tenure.

Adopted the 2009 Dakota County budget in the amount of $344,974,203 and the Net Property Tax Levy in the amount of $128,375,073 and 2009 County Board goals.

Employee Relations:

Adopted for application in 2009 and authorized incorporating the provisions of the following plans in the Employee Relations Policy and Procedure Manual: 2009 Merit Compensation Policy and Plan, and Unclassified Employees' Merit Compensation Policy and Plan.

Reaffirmed Section H (Out-of-State Travel Policy for Elected County Officials) of Policy No. 3340, Travel on County Business, for 2009.

Authorized execution of a contract with Frank Madden and Associates for labor consulting services, grievance and interest arbitration preparation, employee relations training, and special projects.

Established the Elected Officials' and County Administrator's Compensation as follows: County Commissioner, $64,700; $164,200 plus $7,300 non-base payment; County Attorney, $157,200 plus $5,400 non-base payment; County Sheriff, $136,700 plus $6,700 non-base payment; however, salaries payable per current policy or statute limitations shall be: County Commissioner, $64,700; County Administrator, $154,868; County Attorney, $154,868; and County Sheriff, $136,700 plus a $2,681 non-base payment. If the compensation payable to an appointed county official or employee, if paid, would exceed the political subdivision compensation limit established at Minn. Stat. § 43A.17, subd. 9, compensation in excess of such limit shall not be paid, unless the limit is raised or repealed. In accordance with Minn. Stat. § 383D.05, established a Commissioner car/expense allowance for 2009 in the amount of $4,752 per year per Commissioner.

Financial Services:

Cancelled the 2008 property tax levies for debt service on bonds issued by Dakota County between 1999 and 2008.

Received the Report On Invoices Paid in November 2008.

Adopted the 2009-2013 Capital Improvement Program in the amount of $341,307,035.

The Dakota County Financial Services Director introduced the Authorization For Call Of Certain Outstanding General Obligation Capital Improvement Plan Bonds, Series 2003c and explained that Dakota County had bonded these funds for a State of Minnesota Department of Transportation Project and that Dakota County has been reimbursed from the State of Minnesota. He responded to a question regarding the cost to the County for this project. Authorized for call of certain outstanding General Obligation Capital Impovement Plan Bonds, Series 2003c.

The Dakota County Financial Services Director introduced an Update On State Budget Shortfall, County Aid Cuts, And Managing Impacts On Dakota County. He indicated that state aid to Dakota County in December 2008 will likely be reduced, but the amount of the reduction is unknown. Reductions in 2009 state aid is unknown. To reduce the impact of potential cuts on Dakota County's 2009 budget, the County Administrator has implemented a hard freeze on hiring at least through January.

Adopted a Vermillion River Watershed Special Tax District proposed levy of $1,138,839 for taxes payable in 2009.

The County Board meeting was adjourned at 1:07 p.m.

The next regular Dakota County Board meeting will be held January 6, 2009, at 9:00 a.m.

The full text of the official proceedings of the Dakota County Board of Commissioners is available for public inspection at County Administration, Administration Center, 1590 West Highway 55, Hastings, Minnesota.